Emailing College Coaches: Template & Tips
Crafting Your Introduction to College Coaches
Reaching out to college coaches is a crucial step in the recruiting process. A well-crafted email can make a great first impression and open doors to exciting opportunities. This page provides a template to help you get started, along with some tips for effective communication.
Remember, while this template offers a solid foundation, personalization is key. Tailor your message to each specific coach and program to show genuine interest.
Download the Email Template
Click the button below to download the email template as a Word document. You can then customize it with your personal information and achievements.
Email Template Preview
Here's a look at the content of the template to help you prepare your information:
Your Name
Your Address
Your Phone Number (Use home # or cell # you answer)
Your Email Address
Dear Coach [Coach's Last Name],
My name is [Your Full Name]. I will be graduating from [Your High School Name] High School in the spring of 20[XX]. My GPA is [Your GPA]. My ACT score is [Your ACT Score, if applicable]. My SAT score is [Your SAT Score, if applicable].
I have been swimming for [Number] years and I have been a member of Mesa Aquatics Club (MAC) for the past [Number] years. I am making excellent progress – all my best times are from this past year.
My best times are:
- [Event 1]: [Time] (SCY/LCM - specify if not obvious, discuss altitude conversion with your MAC coach if applicable)
- [Event 2]: [Time]
- [Event 3]: [Time]
- [Event 4, optional]: [Time]
- [Event 5, optional]: [Time]
(Optional: Briefly mention why you are interested in their specific program/school - e.g., "I am very interested in [University Name]'s strong [Your Intended Major] program and the success of your swim team in the [Conference Name] conference.")
Thank you for your time and consideration.
Sincerely,
[Your Full Name]
[Your Address, again or as part of signature]
[Your Phone Number, again]
[Your Email Address, again]
Tips for Emailing College Coaches
- Do Your Research: Address the coach by name (e.g., "Dear Coach Smith,"). Mention something specific about their program or school that interests you.
- Be Professional: Use a clear and concise subject line (e.g., "Swimming Prospect - [Your Name] - Class of 20[XX]"). Proofread carefully for any typos or grammatical errors.
- Keep it Concise: Coaches are busy. Get to the point while providing essential information.
- Include Key Information: Your name, graduation year, high school, GPA, test scores (if good), club team, and best times are crucial.
- Highlight Progress: Mentioning recent improvements, like "all my best times are from this past year," is a great idea.
- Consider Attachments (Sparingly): You might attach a more detailed swimming resume or unofficial transcript, but don't overload the email with large files initially. Mention attachments in the email body.
- Follow Up (Appropriately): If you don't hear back after a reasonable time (e.g., 1-2 weeks), it's okay to send a polite follow-up email.
- Talk to Your MAC Coach: Before sending emails, discuss your list of schools and your approach with Coach Meg. They can offer valuable insights and assistance.
